[Wprcnews] 3340-WPRC 10-21-12 Meeting Minutes-110612 Plain Text For WPRC News E-Mail List

[tom at k3ws.com]

To: All WPRC Members

From:  Tom K3WS
WPRC Secretary
November 8, 2012

(A .PDF version of this meeting report is available at
http://www.wprcinfo.org)

I apologize for the slight delay in sending the October 21, Butler WPRC
Meeting notes, as there was almost 3 hours of meeting audio recording to
decipher.  I want to sent out a very special thank you to Paul AB3PJ and
Paul W3PLP, for all of their hard word and dedication to the WPRC.  I
would also like to thank Elaine K3EMM for her hard work to date and
making this report, and the new WPRC Facebook page a reality.

A few reminders:

Please make sure to submit your 2013 Membership applications and dues
asap. 
Send in your completed coordination surveys so we can finish the
database before we start the 2013 session of the WPRC.
There is a special WPRC Meeting Nov 17, 2012 and full details are posted
at http://www.wprcinfo.org ( Bring a Covered Dish to share )

====== report start =====================


WPRC October 21, 2012 Meeting Minutes
Log - #3340
Meeting Audio File Stored - Log #3341
Attendance Roster 10/21/2012 meeting - Log #3303


Meeting called to order at 13:36 by Chairman Phil Heck KE3EI
Point of order called by Kevin WJ8G, who noted that Phil KE3EI no longer
has a valid amateur radio license (expired 7/28/12), and as such, is no
longer eligible for membership in the WPRC, nor can he continue as
Chairman. Presented and agreed; Vice Chairman Paul W3PLP will Chair the
meeting.

Meeting called to order by Acting Chairman Paul W3PLP at 13:43

1. Around the room introduction of individuals and organizations
Members: 28, Temporary Reps, 8, Secondary Reps, 4, Guests, 8
2. Secretary Paul AB3PJ read list of new membership applications
received at July meeting in State College. Those were from:

Randy Ballard KB3HJC, Elaine Bailey K3EMM, Blue Knob Repeater
Association, Clearfield County Amateur Radio Club, Gregory Jeffers
N3FYD, John Jordan N3SNN, Mel Musulin N3BJY, M. Scott Zimmerman N3XCC.
Applications submitted since the July meeting were not processed. Motion
to approve by Tom K3WS, seconded by Kevin WJ8G 22 yes votes: 0 no votes
Motion passed.

3. Kevin WJ8G made a motion for Phil KE3EI to step out as he is a guest
and should not be participating in Council business. Motion seconded by
Elaine K3EMM. Acting Chairman Paul W3PLP refused to call for a vote;
ignored motion on the floor; moved meeting forward to reading of the
minutes of the prior meeting by the secretary Paul AB3PJ.

4. Minutes from prior meeting read by Secretary Paul AB3PJ. Minor
corrections were noted by Joe KR3P. Jeff N8PSU asked that the discussion
during the meeting relative to membership applications be added to the
meeting minutes Motion to approve corrected minutes made by Sam W3CYO,
seconded by Cynthia WB3CNJ. Vote:, 22 -- Yes, Opposed: 0-- 15
Abstentions.

5. Treasurer's Annual report and Proposed 2013 budget report presented
by Treasurer Chuck W3ON,
Subject: W.P.R.C. Treasury Report for October 16, 2011

From: Charles Gessner W3ON - Treasurer
============
Quarterly Report
============
Checking Account: Certificate of Deposit (Huntingdon Bank)
Starting Balance: 2516.44 (Interest Rate 1.5 % APR)
Income (Dues) 180.00 1052.07 (estimated)
Interest (0.05 % APR) 0.28 3.93 (estimated quarterly interest)
Balance: 2696.72 Balance: 1056.00 (estimated)

Expenses
Check # Charge:
3 100.00 UPS Store 1050 (mail forwarding postage) Treasurer
1001 88.00 US Postal Service (postage for Annual Newsletter mailing)
Secretary
Total: 188.00
Checking Account Summary:
Balance: 2696.72 Checking Account Balance: 2508.72
Expenses -188.00 Certificate of Deposit (estimated) 1056.00
Checking Acct Balance: 2508.72 Total All Accounts 3564.72

==========
Yearly Report
==========
Income: 
===== 
Dues 1038.58 
Certificate of Deposit-Interest (3 quarterly payments) 11.79 
Checking Acct-Interest 0.28 

Total Income: 1050.65

Expenses:
======
Chairman: 0.00
Vice Chairman 0.00
Secretary 132.00
Treasurer 387.70
Freq Coordinator 44.00

Total Expenses: 563.70

W.P.R.C. Membership Statistics 
======================= 
Paid – Regular Memberships: 51 
Paid- Associate Memberships: 3
Total Paid: 54
Not Paid: 113
Roster Total: 167

W.P.R.C. Repeater Statistics
====================
Represented: 84
Not Represented 216
Total Repeaters: 300

Submitted by: Charles Gessner W3ON W.P.R.C. Treasurer
-------------------------------------------------------------------------------
Motion made to approve the Treasurer's Report made by Sam W3CYO and
Seconded by Kevin WJ8G Vote 27 Yes, No Opposed Votes.

Much general discussion relative to automating WPRC operations on the
website was made, Acting Chairman Paul W3PLP indicated that secure web
forms and insecurity of email is a big issue.

6. Frequency Coordinator Report by Frank N3FB:
 
Cynthia WB3CNJ noted interference to 146.985 KB3PSL repeater by 147.000
N8AD repeater owned by Leonard Stefanelli, Fairview PA, whose repeater
is rebroadcasting 40m traffic. “N8AD” repeater is reportedly
interfering with coordinated repeater as well as adjacent channel
repeater. Cynthia WB3CNJ requested that a formal letter be sent to N8AD
to remedy this situation, and that any communication relative to this
issue be forwarded to Cynthia.

Frequency Coordinator's report -- Frank N3FB Received 24 requests from
neighboring coordination bodies; all met spacing criteria and were
approved. Frank indicated 328 surveys have been returned. 314 unique,
and 14 duplicates. Second notice was sent to FCC record address on
August 29 to repeater trustees who did not respond to the previous
surveys. Frank N3FB further reported that he has been rebuilding
frequency coordination database, starting with data from 2005, which
includes data from the survey forms. Frank reported that the database
holds 391 entries, 309 repeaters, 82 are links/control frequencies.
Database is nearly complete, but there are still some surveys to be
returned. Next step is to work on output side of the database, and
create forms and reports. Now that the database is near complete, WPRC
area requests will begin to be processed, since there is data to use to
evaluate frequency coordination requests.

7. Committee Reports: 

Membership Committee Report -- Bill N3BPB reported that he had sent out
letters invite to invite all coordinated repeater trustees to become a
member of the WPRC. 

Membership Committee note: Elaine K3EMM asked for clarification on
membership letter sent. It led the reader to believe they can join and
be elected to a position on the board, but the Constitution clearly
states one must be a member in good standing for one year to be eligible
for office. Corrected.

8. RECESS to move vehicles parked improperly. 

RECONVENE

9. Old Business:

Jeff N8PSU motioned that any membership application accompanied by a
payment be acted upon when received. Discussion ensued relative to the
logging and processing of new membership applications, and the motion
was withdrawn.

10. Questions From The Audience:
Jim K3TLP asked about his coordination change request (trustee and call
sign), Frank N3FB stated he is working on it as data from the surveys
comes back.
Jim K3TLP asked why the WPRC does not send an invoice for dues. W3ON
noted the notice will go out with January newsletter. WPRC Treasurer
Chuck W3ON remarked that membership is based on a calendar year, not
prorated or backdated.

11. New Business:

Bob N3MWD submitted paperwork to change the trustee on the 443.90 N3DDY
repeater. No confirmation received since trustee transfer paperwork was
submitted. Status to be determined and trustee change confirmed. Joe
KR3P remembered this trustee change had been approved by the membership
in the past.

Jeff N8PSU proposed that the WPRC establish a ByLaws Committee, which
would be responsible for reviewing the Constitution and making
suggestions for amendments and alterations. Motion made to create ByLaws
committee by Tom K3WS, and seconded by Elaine K3EMM. Acting Chairman
Paul W3PLP appointed Jeff N8PSU to Chair the ByLaws Committee. Vote -
approved by large majority.

Kevin WJ8G proposed the formation of a Technical Committee to assist the
Frequency Coordinator with his duties. Acting Chairman Paul W3PLP
appointed Kevin WJ8G and Frank N3FB to co- chair this committee. Dennis
K3PSP and Sam W3CYO said that they would like to participate. Kevin WJ8G
asked that Joe K3RP be on the Technical committee. Acting Chairman Paul
W3PLP stated that he would only approve this request if the outstanding
issues with Joe K3RP are resolved. 

Joe K3RP supplied the Board of Directors with the frequency coordination
database as of April 15 2012 which was in his possession in return for a
receipt signed by the Board. Joe K3RP will forward the remaining
materials he has in his possession to the Board. Kevin WJ8G's request
for Joe K3RP to be on the Technical Committee was deferred by Acting
Chairman Paul W3PLP.

Jeff N8PSU motioned that Board Meeting locations be spread over the
region as follows: January 2013 in Washington PA; April 2013 in Edinboro
PA; July 2013 in Greensburgh at the Westmoreland County 911 Center;
October 2013 in Altoona at the Logan Township Municipal Building. Tom
K3SF seconded the motion; vote was 'pretty unanimous'.

12. Good of the Council:

WJ8G pointed out that Acting Chairman Paul W3PLP had stated that Phil
KE3EI had renewed his amateur radio license, and therefore is the still
the Chairman However, Kevin WJ8G responded that he thought that Phil
KE3EI must reapply for membership, and be a member in good standing for
a year prior to being eligible for office.
The office of Chairman of the WPRC is vacant. Kevin WJ8G nominated Bud
Plants N3TIR to for the Chairman position for the remainder of the
Chairman's term. The motion was seconded by Scott N3XCC. Bud N3TIR
declined the nomination. The Board decided that the Chairman's seat
would be filled at the January meeting, per the Board's interpretation
of the vacancy and the WPRC Constitution.

13. Elections:

Acting Chairman Paul W3PLP indicated that the forms submitted for
repeater representation were not valid as they are proxies. After much
discussion, Acting Chairman Paul W3PLP said all temporary representative
forms 'do not count'.

14. Floor turned over to Treasurer Chuck W3ON as Paul AB3PJ and Paul
W3PLP were both running for reelection. Thus, a conflict of interest
existed.

Vice Chairman: Nominations: 

Jeff N8PSU nominated Jim Knox N5NWC. Paul W3PLP Nominated by Sam W3CYO.
Bud N3TIR and Scott N3XCC passed out the secret ballots, counted the
ballots, and provided the results to the acting chairman Chuck W3ON. 

The results were then posted on a chalk board by Cynthia WB3CNJ and
announced to the audience by Jack Brew, Guest.

Jim Knox N5NWC received 24 votes--Paul Plants W3PLP received 17 votes

Secretary Nominations:

N3BPB nominated Paul Bidzilya AB3PJ. Seconded by Sam W3CY. N8PSU
nominated Tom Brew K3WS. Seconded by Elaine K3EMM. Scott N3XCC motioned
to close the nominations.
Bud N3TIR and Scott N3XCC passed out the secret ballots, counted the
ballots, and provided the results to the acting chairman Chuck W3ON. 

The results were then posted on a chalk board by Cynthia WB3CNJ and
announced to the audience by Cynthia WB3CNJ.

Tom Brew K3WS received 20 votes-Paul Bidzilya AB3PJ received 19 votes

Installation Of Officers was motioned by someone in the audience. The
gavel was turned over to acting chairman Jim Knox N5NWC, who closed the
meeting.

15. Meeting Adjourned approximately 1630 EDT

Respectfully submitted by former Secretary Paul AB3PJ, 
Final notes draft by Tom K3WS Secretary elect, 
and Elaine K3EMM appointed assistant secretary.
==============================================================================

October 21, 2012 WPRC Meeting Roster, Butler PA:

Jeff Blake  N8PSU Member
Jim Knox  N5NWC Member
Alan Carnes  N3FJU Temporary Rep
Doug Rowles  W3DWR Temporary Rep
Brian Fornwalt  N3ZQY Secondary Rep
Jeff Rowles  KA3FHV Temporary Rep
Jim Hartzell  WA3UQD Guest (new membership app)
Ken Johnson  N3OVP Guest
Robert James  KB3USW Temporary Rep
Joe Shupienis  W3BC Secondary
Rep Kevin Custer  WJ8G Member
Joe McElhaney  KR3P Member
Robert Korbar  N3MWD Secondary Rep
Elaine Bailey  K3EMM Member
M. Scott Zimmerman  N3XCC Member
Elisha Zimmerman  KB9WCX Temporary Rep
Paul Bidzilya  AB3PJ Member
Paul Plants  W3PLP Member
Frank Bobro  N3FB Member
Chuck Gessner  W3ON Member
Stephen Zelenko  N3ZX Temporary Rep
Gary Chisholm  WA3NSM Member
Tom Orzetti  WB3IGM Member
Elmer Plants  N3TIR Member
Sam Mayberry  W3CYO Member
Dennis Presky  K3PSP Guest
Patty Marshall  N3XAR Member
Andrew Pato  WA3PBD Guest
Susan Pato  KB3CNN Guest
Cynthia Rushton  WB3CNJ Member
Greg Jeffers  N3FYD Member
James J. Cihon  K3TLP Member
John R. McCaskey  N3CUP Secondary Rep
Doug Smith N3COW  Member
Mike Errigo WB3EQW  Member
William E. Kristoff, Jr.  N3BPB Member
Lori Bobro  KB3GMU Guest
David Crise  N3GPM Member
Charles Johnson  N3ETV Member
Jim Klingensmith  N3ZJM Member
Larry Bertoncello  KA3HUK Guest
Terry Carlson  W3GFD Temporary Rep
Gerald L. Bozak  WD3D Temporary Rep
Barry Troutman  N3TNA Member
Tom Cooney, Jr.  W3SF Member
Tom Brew K3WS  Member
Judy Orzetti  KA3EAT Guest
Brian Burton  KB3ORS Member
Jack Brew Guest

Log - #3340
Meeting Audio File Stored - Log #3341
Attendance Roster 10/21/2012 meeting -  Log #3303

=================== report end ===================